HRIS Systems and Systems Architecture

Topic 2           : (HRIS Systems and Systems Architecture)

Date                : 8 and 15 October 2012

Venue             : D06-BK6

HRIS system is a database designed to allow tracking of all sorts of personnel related information. The HRIS System is competent to identifying and tracking contacts with applicants, maintain necessary data on the status of each employee in the company like if the HRIS System needs to keep path of training functions for new hires and current workers, the planning software module makes it likely to plan the overall training program and also keep track of who has participated and successfully completed each section of the program.

Based on Bearman (1999), has four categories of worldwide organizational models. First, multinational is the responsive approach to implementation and management HRIS which being sensitive to local and regional differences. Second, global is the efficiency implementing and managing HRIS approach which build a single, standardized, and centralized system. Third, international is learning and sharing approach which implementing and managing HRIS by transferring and adapting knowledge and expertise to local organization. Fourth, transnational will base on all this three multinational, global and international.  That model use to build the organization performance more efficient.

In the systems of technology has three basic system architectures create in HRIS. First, a Standalone is operating system units run it own independent system with no worldwide standard place and no link with each other. These systems difficulties to do data analyze. Example, if the company has problem the information is not easily to be sent to the head quarter because the data are not in their system. Each unit business just update via email, fax or telephone. Multinational HRIS model in this system. 

Second, Data Warehouse, each unit operates standardized the using the same software system, each database are separate for each region or country and every units carry the same software version. This can maximize resources and save costs through common, automatically shared application and benefits to company dealing with retailer. This data warehouse be defined as international model that it is an intermediary from global system to multinational system. 

Third, Single Integrated system there are only one instance of the database, generally located at corporate headquarters. These model no need to separate reporting database because everything was link between each other and the date and information are automatically update. Although some organization choose in order to separate transaction processing of transaction from the report analysis. But, this model also uses the same screens worldwide, with appropriate changes language for different countries. Most company that will be using this model is the Global and Transnational HRIS Company. (419 words)

References

Beaman, Karen V. 1999. On Globalizing HRIS: Moving to a Transnational Solution. IHRM Journal. Pp-34.

Beaman, Karen V. 2004. Sourcing Strategies for the Transnational Organization. IHRIM Journal. Pp 29-38.

Beaman, Karen V. and Walker, Alfred J. 2000. Globalizing HRIS: The New Transnational Model.Pp 33-34.

Michael J. Kavanagh & Mohan Thite. (2009). Human Resources Information System: Basic, Applications, and Future Directions. SAGE Publications Ltd.